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^'ijNIVERSITY  OF  CALIFORNIA,  SAW  DIESO 

LA  JOLLA.  CALIFORNIA 

UNIVERSITY  OF  CALIFORNIA    SAN  DIEGO 

THE 


JOHN   CRERAR   LIBRARY 


CATALOGUING 
RULES 


SUPPLEMKNTARY  TO  THE  '-CATALOGUING  RULES, 
AUTHOR  AND  TITLE  ENTRIES,  COMPILED  BY 
COMMITTEES  OF  THE  AMERICAN  LIBRARY  ASSOCI- 
ATION AND  THE  (BRITISH)  LIBRARY  ASSOCIATION. 
AMERICAN  EDITION,  BOSTON,  1908,"  AND  TO  THE 
SUPPLEMENTARY  CATALOGUING  RULES,  ISSUED  ON 
CARDS,  OF  THE    LIBRARY    OF  CONGRESS 


CHICAGO 

PRL\  TKD    BY    ORDER    OF   THE    BOARD    OF    DIRECTORS 

1916 


Date  Due 

L.  B.  Cat 

.   No.   1137 

}..  X  . 


LIBRARY    OF    ARCHITECTURE    AND 
ALLIED  ARTS 
^  453   South   Spring   Street 

*•  Los  Angeles,  Calif. 

'O 

CARDS:     No  book  will  be  issned  or  received  without 

presentation  of  card.    The  person  in  whose  name 
the  card  is  issued  is  responsible  for  all  books  and 
plates  drawn  on  it,  and  for  all  fines  accruing  on 
t^.„  the  same. 

I  FINE:     Five    cents    per    day    will    be    charged    for 

-^  books    and    plates   kept   overtime. 

'-^  DAMAGES:    Pencil    marks,    torn    or    defaced    labels, 

\^  book  plates  or  card  pockets  or  mutilation  of  the 

book  or  plate   itself  will  be  charged  to  the  card 
owner.     See  that  they  are  not  issued  to  you  with 
such  defects. 
TIME:      Books   or   plates   may   be   kept   14   days,   ex- 
cept when  labeled  otherwise. 
RENEWALS:    No  book   can  be   renewed   if   a  postal, 
reservation  is  waiting.     Renewal  for  one  week  is 
given  upon  all  14  day  books  or  plates  which  have 
not   been    reserved   by   postal,    upon   presentation 
of  card  and  book  number  or  by  telephone. 
RESIDENCE:      Notify    the    Library    immediately    of 
any   change  of  rerfdence  of  yourself  or  guaran- 
tcr. 


T^ 


ENTRY  AND  HEADING 

a)  Personal  authors  —  under  whom  as  author 
2)  Joint  author  entry.     Give  only  the  first  author  in  the  heading. 

15)  Indexes.  Catalogue  separately  indexes  to  serials  covering  more 
than  two  years,  all  indexes  to  the  same  serial  to  be  catalogued  on  the  same 
entry  if  practicable.  An  index  that  has  been  superseded  by  a  later  one 
need  not  be  catalogued  separately  if  not  issued  separately.  Specify  all 
indexes  covering  more  than  two  years  in  a  note  to  the  entry  for  the  serial. 

In  the  case  of  indexes  covering  long  periods  of  time,  and  preceded  or 
followed  regularly  by  indexes  for  shorter  periods,  e.  g.  an  index  to  50  volumes, 
with  indexes  to  every  10,  catalogue  the  latter  as  a  "dash"  entry  on  the 
card  for  the  larger  index.  Brief  author  indexes  and  comprehensive  tables  of 
contents  are,  as  a  rule,  not  to  have  separate  entries,  but  should  be  noted  on  the 
entry  for  the  serial  to  which  they  belong. 

b)  Personal  authors  —  under  what  part  or  form  of  name 

25)  Gemian  and  Austrian  names  like  Jiiptner  von  Jonstorff,  Sigmund  von 
Ilanor,  Philippovich  von  Philippsberg,  are  to  be  printed  in  that  way,  not 
Philippovich,  Freiherr  von  Philippsberg. 

Authority:   Siebmachcr's  Wappenbuch. 

28)  Unused  forenames.     Use  form  prescribed  in  note. 

31)  In  the  case  of  names  of  ancient,  medieval  or  renaissance  authors, 
consisting  of  forenames  and  local  or  other  designations  that  are  well  estab- 
lished as  parts  of  their  names,  underline  the  whole  name  for  boldface  type. 

35)  Titles  of  nobility,  etc.  Follow  L.  C.  practice  as  stated  in  foot-note; 
do  not  use  the  titles  General  and  Admiral  in  headings  except  when  needed 
for  identificaiion. 

36)  Epithets,  etc.  When  such  epithets  have  the  form  of  real  surnames, 
they  may  be  printed  in  boldface  type. 

38)  Pseudonyms.     Follow  L.  C.  practice  as  stated  in  foot-note. 

46)   Sovereigns.     Follow  L.  C.  practice  as  stated  in  foot-note. 

52-56)  Oriental  writers.  Follow  in  the  main  the  fonn  of  name  adopted 
in  the  catalogues  of  the  British  Museum,  using  western  fonn  for  main  head- 
ing in  cases  of  doubt.     Transpose  the  article  as  suggested  in  foot-note. 

c)  Corporate  bodies  as  authors 
General  rule.  Use  in  headings  the  latest  form  of  the  name  of  a  corporate 
body  unless  the  change  is  the  result  of  consoHdation,  in  which  case  enter 
serial  publications  under  the  latest  name,  non-serial  under  the  name  at 
the  time  of  issue.  When  a  corporate  body  has  a  definite  location,  give 
the  place  in  the  heading,  in  italics,  unless  it  occurs  as  part  of  the  name, 
and  even  in  the  latter  case  when  needed  to  avoid  ambiguity. 


THE   JOHN    CRERAR   LIBRARY  2 

Government  publications 

58)  General  rule.  Enter  government  offices  the  name  of  which  can 
not  be  ascertained  in  the  vernacular  or  English,  under  the  name  indicated 
in  the  publication  at  hand.  Adjectives  and  nouns  designating  country, 
which  are  parts  of  the  name  of  government  offices,  need  not  be  repeated 
in  the  subheading. 

59)  Bureaus  or  offices  subordinate  to  a  department.  Enter  offices 
subordinate  to  a  department  of  the  U.  S.  federal  government  or  of  an 
American  state  government  as  subheadings  under  the  department.  Enter 
U.  S.  federal  and  state  governinent  offices  or  divisions  which  at  different 
times  have  been  subordinate  to  different  bureaus  in  the  same  department, 
directly  under  the  department,  and  bureaus  which  at  different  times  have 
been  subordinate  to  more  than  two  departments,  directly  under  the  U.  S. 
or  the  state.     Use  henceforth  the  form  U.  S.  instead  of  U.  S.  A. 

62)  Laws.     Follow  L.  C.  practice  as  stated  in  foot-note. 
68)  Constitutions.     Follow  L.  C.  practice  as  stated  in  foot-note. 
70)  Charters.     Enter  compilations  including  "Charters  and  ordinances" 
under  Ordinances,  with  aae.  under  Charters. 

Societies 
72)  General  rule.     Adopt  alternative  a)  2  for  American  state  societies. 
78)  Learned  societies  whose  names  begin  with  K.  K.,  R.,  L,  etc.     The 

following  note  is  printed  on  cards  and  inserted  in  the  author  catalogue 
under  such  words  and  abbreviations  as  Konigliche,  K.  k..  Imperial,  etc.: 

" is  as  a  rule  not  used  in  alphabeting,  even  though  the  heading  begins 

with  it.     For  an  entry  not  found  here,  see  the  next  word  in  the  heading." 

Institutions  (Establishments) 

83)  Enter  hospitals  and  charitable  institutions  under  the. name  of  the 
place  and  refer  from  the  name  of  the  institution.  L.  C.  supplementary 
rule  36. 

Miscellaneous  bodies  or  organizations 

loi)  International  meetings.  105)  Conventions,  conferences.  Cata- 
logue individually  the  proceedings  of  such  meetings,  both  national  and 
international,  unless  they  are  published  as  parts  of  a  set  or  the  meetings 
are  held  at  regular  intervals  of  one  year  or  less. 

When  the  name  of  a  congress,  for  which  individual  entries  are  made 
for  each  session,  changes,  use  the  last  fonn  of  name  for  all  publications  if  the 
change  is  one  of  form  only,  but  when  the  change  implies  a  change  of  scope, 
enter  each  under  its  name,  with  mutual  general  cross  references. 

109)  Firms.  In  case  of  manufacturing  firms,  take  the  place  from  the 
works  rather  than  from  the  office;  if  a  firm  has  works  and  offices  in  sev- 
eral places  and  the  location  of  the  headquarters  cannot  be  ascertained  no 
place  is  to  be  given.     Use  form  Appleton  ^  Co.,  D. 

Abbreviate  the  word  Company  in  headings  and  imprints,  when  pre- 
ceded bv  "and". 


THE   JOHN   CRERAR   LIBRARY  3 

d)  Title  entry 

112)  Anonymous.     Make  no  added  entry  under  name  of  place. 

116)  Anonymous.  When  spelling  or  compounding  is  not  in  accordance 
with  the  Century  dictionary,  make  added  entry  under  the  forni  preferred 
by  it;  also  under  any  form  asked  for  by  the  Reference  Librarian. 

121)  Periodicals.  In  case  of  a  current  or  very  incomplete  serial  the 
editors  need  not  be  enumerated,  except  those  long  or  prominently  con- 
nected with  it;  but  in  such  cases  make  a  list  of  all  the  editors  on  a  type- 
written card  for  the  shelf  lister's  continuation  catalogue. 

Almanacs  or  similar  publications,  editions  of  which  are  issued  at  fre- 
quent though  irregular  intervals,  may  be  catalogued  and  shelved  as  a  set. 

When  a  periodical  is  the  organ  of  one  or  more  societies,  give  the  names 
of  these  in  the  entry,  and  make  added  entries  for  them;  if  the  number  of 
these  societies  varies,  they  may  be  omitted  with  the  approval  of  the  Council. 

Enter  a  regular  periodical  issued  by  a  government  office  under  its  title, 
if  this  is  distinctive.  In  doubtful  cases  entry  under  the  office  is  to  be 
preferred. 

128)  Series  entry.  Make  separate  cards  for  all  series  of  which  com- 
plete sets  are  ordered  or  expected  by  gift.  Make  the  following  note  on  cards 
for  series  not  shelved  together:  "The  volumes  in  this  series  are  shelved  ac- 
cording to  their  subjects.  Cards  for  the  individual  works  follow  that  for  the 
series  in  the  author  catalogue." 

e)  Miscellaneous  rules 

130)  Geographic  headings.  Use  the  Century  encyclopedia  of  names 
as  chief  authority  in  choice  of  form;  but  if  the  practice  of  the  Library  of 
Congress  differs,  follow  that. 

131)  Modified  vowels.  When  there  is  doubt  as  to  the  author's  own 
practice,  give  preference  to  the  umlaut  in  the  heading.  Always  arrange 
the  cards  as  printed. 

TITLES 

136)  Title.  If  the  author's  name  stands  at  head  of  the  title  and  in 
the  nominative,  or  if  it  is  found  elsewhere  in  the  book  than  on  the  title- 
page,  state  the  fact  in  a  note. 

When  the  title-page  of  a  book  gives  a  list  of  fewer  than  five  collabor- 
ators, include  all  the  names  in  the  title,  or  in  a  note  if  the  title  is  long.  If  it 
contains  more  than  five  and  there  is  no  general  editor,  give  the  first  and  last 
names  in  the  title;  but  if  the  work  has  a  known  general  editor,  give  only  the 
first  name,  followed  by  the  words  "and  others",  or  their  equivalents  in  other 
languages,  in  addition  to  that  of  the  editor. 

Follow  the  title-page  exactly  in  regard  to  use  of  long  s,  and  of  v  for 
u  and  i  for  j  in  books  of  all  dates  printed  in  Roman  type. 

138)  Misprints  or  errors  of  spelling.  Indicate  a  wrongly  spelled  name 
by  adding  the  correct  form  in  brackets,  preceded  by  "t.  e." 


THE   JOHN    CRERAR   LIBRARY  4 

i39j  Additions  to  title.  Whenever  an  entry  is  to  be  made  under  the 
Merrill  number  for  a  place,  add  the  name  of  that  place  to  the  title,  if  not 
given  there  or  in  the  headin<^^ 

145)  Titles  and  title-pages  in  different  languages.  For  Swiss  serial 
publications  using  German  and  French  titles  indiscriminately,  use  the 
German. 

In  all  cases,  quote  in  a  note  the  unused  title,  abbreviated  if  necessary. 

148)  Edition.  Copy  the  statement  specifying  the  edition  without 
abbreviating  it.  When  a  title-page  has  no  statement  of  edition,  but  the 
book  is  known  to  be  in  other  edition  than  the  first,  add  the  edition  in  brackets. 

In  the  case  of  completed  works  in  several  volumes  give  in  the  title  the 
first  and  last  volume  numbers,  if  they  occur  on  the  title-pages. 

IMPRINT,  COLLATION,  SERIES  NOTE 

152)  Omit  from  imprints  and  notes  such  words  as  Inc.,  Ltd,  E.  V., 
G.  m.  b.  H.,  in  name  of  ptiblishing  firm  or  printing  house,  unless  it  is  the 
only  designation  besides  a  single  name. 

Use  initials  only  for  publisher's  or  printer's  forenames;  but  in  case  of 
doubt  as  to  whether  a  name  is  a  forename  or  the  name  of  another  member  of 
a  firm  or  the  first  part  of  a  compound  surname,  give  it  in  full. 

When  no  publisher  is  given,  give  the  name  of  the  printer,  adding  [print.] 
unless  the  name  of  the  firm  shows  that  it  is  a  printing,  not  a  publishing  firm. 

Such  phrases  as,  "Published  by",  "Verlag  von",  etc.,  are  to  be  retained 
when  the  publisher  is  a  society  or  institution,  but  not  in  the  case  of  com- 
mercial finns. 

The  phrase  "Printed  by"  must  always  be  given  in  the  imprint;  a  phrase 
like  "Printed  and  sold  by"  should  not  be  given  in  the  case  of  modern  books, 
but  should  be  given  for  books  printed  before  the  year  iSoi. 

Capitalize  always  the  first  word  following  the  name  of  the  i)lacc. 

See  also  log. 

150-157J  Place.  Publisher.  Date.  L.  C.  supplementary  rule  12 
(p.  47-49).  3)  In  case  of  books  in  several  volumes,  with  different  places 
or  publishers  or  both,  give  the  place  and  publisher  of  the  first  volume  in 
the  imprint,  the  others  in  a  note,  except  when  the  book  has  only  two  volumes, 
in  which  case  gi\-e  both  statements  in  the  imprint. 

When  a  book  is  printed  in  one  country  and  published  in  another  by  a 
publisher  who  does  not  have  an  office  in  the  counlr\'  where  it  is  printed,  give 
both  i)rinter  and  publisher. 

7)  add:  When  a  book  is  issued  only  for  the  use  of  a  public  body,  state  the 
fact  in  a  note. 

13)  When  a  book  is  published  for  its  author  or  for  a  society  through 
a  business  firm,  state  the  fact  in  a  note  if  not  given  in  the  title  or  im- 
print. 

DATE,  i)  When  the  date  of  issue  of  the  earliest  or  latest  part  of  a  work 
differs  from  that  on  the  title-page  of  the  complete  work,  add  it  in  brackets. 

158  165)  Collation.     L.  C.  supplementary  rule  i  (p.  5i"54)- 


THE   JOHN   CRERAR   LIBRARY  5 

PAGING 

i)  Give  paging  for  all  publications  in  one  volume,  whether  serial  or  non- 
serial,  and  for  non-serial  publications  in  more  than  one  volume  if  the  contents 
are  brought  out,  if  illustrations  require  special  mention,  or  if  the  work  is  of 
particular  value  or  bibliographical  interest;  if  the  contents  are  brought  out 
give  the  collation  in  the  contents  note. 

2)  If  a  work  is  in  course  of  publication,  let  the  collation  begin  with  the 
words  "Library  has,"  followed  by  the  number  of  the  earliest  volume  or  part 
in  the  Library,  and,  in  the  case  of  a  serial,  by  the  year  or  years  covered  by 
it,  stating  the  month  of  the  earliest  issue  in  the  case  of  a  monthly  or  weekly 
publication.  When  such  a  work  is  complete  to  date  from  the  first  or  any 
other  volume,  say :  "Library  has  .  .  .  to  date"  or''  .  .  .  and  from  .  .  .  to  date.'" 
If  the  volume  covers  a  definite  period,  use  the  dash  (-)  between  inclusive 
dates  whenever  the  period  is  coterminous  with  the  calendar  year,  the  frac- 
tional mark  ( /)  when  it  is  not.  For  an  incomplete  work  not  catalogued  as 
continued,  give  in  the  collation  an  exact  statement  of  the  volumes  in  the 
Library,  unless  the  Library  has  the  larger  part  thereof.  In  this  case,  as 
well  as  when  such  a  work  is  incomplete,  the  collation  may  contain  a  gen- 
eral inclusive  statement,  the  missing  volume  or  volumes  being  given  in  a 
note.     Say  "vol."  not  '"v.",  for  volume. 

3)  Cancel  the  word  "printed". 
4-6)  Cancel. 

7)  The  fact  that  a  book  has  especially  valuable  matter  on  end  papers,  or 
that  its  plates  are  accompanied  by  guard  sheets  or  leaves  with  descriptive 
letterpress  is  to  be  mentioned  in  a  note. 

If  a  book  is  printed  on  only  one  side  of  the  leaves,  state  the  fact  in  a 
note.  If  columns,  not  pages,  are  numbered,  state  the  number  of  columns 
as  given  and  add  in  brackets  the  actual  number  of  pages.  Do  not  abbre- 
viate the  words  "columns"  and  "leaves."  If  advertising  matter  is  paged 
consecutively  with  the  texl,  give  the  total  pagination  in  the  collation  and 
the  advertising  pages  in  a  note. 

ILLUSTR.\TIONS 

i)  When  some  plates  are  colored  and  numbered  by  themselves,  state 
number  in  each  group;  if  numbered  with  the  others,  say  "part  col." 

4)  Follow  Library  of  Congress  Supplementary  rules:  Collation,  cards 
4-8,  ai — but:  If  a  work  in  several  volumes  is  of  special  value  or  bibliograph- 
ical importance,  give  the  number  of  plates,  etc.,  in  each  volume. 

Do  not  mention  illustrations,  nor  specify  plates,  maps,  etc.,  in  the  case 
of  a  current  serial  publication,  unless  they  are  a  real  feature  of  it;  full  state- 
ment may  be  made  in  the  case  of  a  discontinued  serial  of  great  value  or 
rarity. 

5)  When  one  or  more  plates  have  more  than  one  illustration,  diagram, 
etc.,  and  the  number  of  single  items  are  brought  out,  say,  e.  g.:  "xvii  diagr. 
on  10  plates,"  but  the  fact  that  plates  have  illustrations,  diagrams,  etc. 
on  both  sides  need  not  alwavs  be  stated. 


THE   JOHN    CRERAR   LIBRARY  6 

When  a  single  map  is  cut  in  several  pieces,  describe  as  "  i  map  in  4 
sections'":  when  a  map  of  a  given  locality  is  issued  in  several  sheets  {i.  e. 
individual  maps),  to  show  various  geographical  or  physical  conditions,  de- 
scribe as  "4  sheets." 

In  the  collation  for  a  geographical  atlas,  say  "sheets"  if  the  title  is 
"Map",  otherwise  say  "maps". 

CONTENTS,  NOTES,  ADDED  ENTRIES,  ANALYTICAL  ENTRIES, 

REFERENCES 

166)  Do  not  use  elision  marks  in  scries  notes,  or  in  the  "At  head  of  title" 
note  if  standing  for  series  note. 

167)  Contents.  If  the  separate  articles  are  nmnerous  and  of  small 
importance,  contents  need  not  be  given.  Give  always  contents  for  works 
in  several  volumes  if  thc}^  have  separate  titles,  whether  on  separate  title- 
pages  or  not. 

168)  Notes.  In  case  of  reports  and  similar  publications,  state  in  a 
note  "Report  year  ends — , "  or  "Report  year  irregular",  as  the  case  may 
be,  unless  published  irregularly  at  intervals  of  more  than  a  3'ear. 

Give  notes  to  non-serial  publications  in  the  following  order: 

1.  Collation,  including  series,  "in"  or  "with"  note. 

2.  "Paged  continuously." 

3.  Place  of  author's  name,  pseudonym,  anonymous,  etc. 

4.  "At  head  of  title". 

5.  Title  variations. 

6.  Editors,  translators,  etc. 

7.  Editions:   different,  limited. 

8.  Thesis. 

9.  Reprint;  extract;  supplement;  "originally  published  as — ",  etc. 

10.  More  than  one  language. 

11.  Various  places,  publishers  or  dates. 

12.  "No  more  published." 

13.  "With  this:" 

14.  Contents:   a)  single  items;  b)  full  contents. 

15.  Special  information;  peculiarities  of  copy  in  hand,  etc. 

16.  "Another  copy." 

17.  Imperfections. 

Give  notes  to  serials  in  the  following  order: 

1.  Collation. 

2.  "Caption"  or  "Cover-ritlc". 

3.  "At  head  of  title". 

4.  "With  supplements  bound  separately." 

5.  Editors. 

6.  Statement  of  issuing  body  or  bodies  of  which  serial  is  organ. 

7.  Variations  in  title,  binder's  title,  etc. 

8.  Changes  in  collation:    "Published  as  supplement  to". 
g.  Frequency  of  publication;  report  year. 


THE   JOHN   CRERAR   LIBRARY  7 

10.  Series;  "continuation  of";  "continued  as";  "ceased  publication". 

11.  Contents,  bibliographies,  etc. 

12.  Indexes. 

13.  Editions,  changes  in  imprint. 

14.  Miscellaneous  notes. 

15.  Imperfections. 

169)  Added  entries.  Make,  further,  added  entries  in  the  following 
cases:  for  biographies  under  the  biographee;  for  histories  of  corporate 
bodies  under  the  subject;  for  books  printed  before  1601  under  the  printer; 
for  books  issued  in  a  publisher's  series  under  the  series  title,  if  the  series, 
taken  as  a  whole,  covers  a  distinct  division  of  knowledge,  or  if  its  title 
suggests  an  independent  work  rather  than  a  series,  e.  g.  Encyclopedic 
scientifique. 

170)  Analytical  entries.  Do  not  make  analytical  entries  for  articles 
clearly  outside  the  scope  of  the  Library,  even  though  they  be  printed  in 
serials  that  are  regularly  analysed,  either  by  this  Library  or  by  the  Library 
of  Congress  or  the  A.  L.  A.  Pubhshing  Board.  Do  not  make  analytical 
entries  for  single  dissertations  shelved  as  parts  of  sets  regularly  sent  to  the 
Library  by  the  respective  universities,  if  they  are  reprints  from  serials  in 
the  Library.  But  make  such  entry  for  any  article  or  dissertation,  if  requested 
by  the  Reference  Librarian. 

171)  References.  When  the  name  of  a  corporate  body  or  the  title 
of  an  anonymous  jjublication  begins  with  a  personal  name  consisting  of 
both  fore-  and  surname,  with  the  forename  first,  give  added  entry  or  reference 
from  the  surname.  Make  references  from  the  names  of  government  institu- 
tions, and  from  the  names  of  go^'emment  offices  which  from  their  names 
might  be  taken  for  institutions. 

CAPITALS,  PUNCTUATION,  FIGURES 

172)  Capitals.     L.  C.  rules  (p.  57-59). 

g)  add  at  end:   "and  in  German  when  part  of  a  title  or  name." 

k)  add  "German"  after  "English"  in  both  paragraphs;  cancel  "Ger- 
man" in  third  line  of  first  paragraph. 

1)  cancel  "German  and". 

m)  add  after  "etc."  in  first  paragraph:  "and  in  English  and  German 
all  substantives  and  adjectives  in  such  names";  omit  everything  from 
"proceed"  on  third  line  of  p.  59,  to  and  including  "b)  in  headings"  in 
sixteenth  line. 

p)  add  "German"  after  "English";  cancel  "not"  in  second  paragraph. 

r)  cancel. 

173)  Punctuation.  Brackets.  Indicate  supplied  volume  numbers  by 
brackets  when  they  occur  in  other  notes  than  the  collation.  Use  angle 
brackets  <  >  according  to  L.  C.  practice,  as  indicated  in  foot-note. 

174)  Figures.  In  titles  follow  the  title-page  always.  In  contents  follow 
the  form  given  in  the  book. 


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